Meeting minutes from a recording

Step by step

1. Tell everyone and get consent

   Say that you are recording and why, before you start. Don't record if anyone objects.

2. Record the meeting

   Put your phone in the middle of the table and record in the app. For a meeting that was already recorded, import the file instead.

3. Pick the language and transcribe

   Select the language spoken in the meeting and tap transcribe. The text arrives within a few minutes and needs internet.

4. Rename speakers and check the summary

   Give each speaker their real name, then read the Key points and Action items against what was actually decided.

5. Export the PDF and send it

   Choose summary, transcript, and notes as needed, then share the PDF with the attendees.

Get consent before you record

Recording laws vary by state and by country. In some US states, everyone in the conversation has to agree to be recorded. Many companies also have their own rules about recording internal and client meetings.

The simple approach works everywhere: announce at the start that you are recording to write the minutes, say who will receive them, and ask if anyone objects. Repeat it for people who join late. If the meeting covers confidential or personnel matters, check your company's policy first.

How meeting minutes from a recording come together

The automatic summary maps closely to what minutes need. It is free and comes in the language of the meeting.

With Premium you can choose the Meeting template and a Concise, Balanced, or Detailed length. Concise suits a weekly check-in. Detailed suits a meeting where the reasoning behind a decision matters.

Treat the result as a draft. The summary can miss a decision, attach a task to the wrong person, or get a number wrong. Tap a topic to hear that part of the meeting and confirm it. Use the Notes field for what the audio can't know: the date, the attendee list, who was absent, and the date of the next meeting.

• A short paragraph with the gist: the opening of your minutes
• Key points: what was discussed and decided
• Action items: the tasks, each with the person responsible
• Topics: the agenda as it actually happened, with each topic linked to its part of the audio

Rename the speakers

The transcript separates speakers and labels each line. The app doesn't know anyone's real name, so rename each speaker once and the name shows on their lines.

A quick way to tell who is who: tap a line to hear the voice. Asking everyone to say their name at the start of the meeting makes this much easier. If a line has an error, you can edit the text of that line directly.

Export the PDF and send it

When you build the PDF, you choose what goes in: transcript, summary, notes. For most meetings, the summary plus your notes is what people will read. Add the full transcript when someone may need the exact wording.

You can also copy the summary text and paste it into an email or a chat. Send the minutes soon after the meeting and ask attendees to reply with corrections.

An automatic transcript is not a certified record. If your organization needs formal minutes that are approved or signed, use this as the working draft and follow your usual approval process.

Online meetings

The app records through your phone's microphone. It does not connect to Zoom, Google Meet, or Microsoft Teams, and it does not record phone calls.

You have two options for a video call. Place your phone next to your computer's speaker so it picks up the sound, in a quiet room with the volume up. Or record the meeting with the platform's own recording feature and import the file afterward. The second option usually gives cleaner audio and a better transcript.

Frequently asked questions